Papyro
Boards, docs, chat, video rooms, help desk, HR and more: pick what you need from 18 modules and add the rest over time. Modules, roles and menus switch on and off to fit your business. No per-user fee, no third-party cloud; your data never leaves your server.
We run our own business on Papyro every day — setup, migration and support from RMOS.
Selected — click to switch offNot selected — click to switch on+ 11 more modules — scope is defined by your needs
Selected 18 modules: Boards · Rooms · Documents · Help Desk · Chat · Human Resources · External Booking + 11 more modules
Take only what you need, add more later. Book a call with this selection
Self-hosted
Data never leaves
Modular
Switch on what you need
One licence
No per-user fee
KVKK · GDPR
You stay in control
7 languages
UI, light & dark theme
Short film
Every job your team does lives in a separate tool. And each one is a separate subscription. The bigger the team, the bigger every bill. And your data is spread across seven providers' clouds. Papyro gathers these tools into one app. Each one is a module: turn on what you need, add more later. It all runs on your own server; your data stays in. The team grows, the licence stays the same: no per-user fee. Try Papyro in the live demo.
What it replaces
Every subscription you pay for per user maps to a Papyro module.
One licence · one app · your server
Modular licensing
Papyro is modular: 18 modules including boards, docs, chat, rooms, help desk, HR and more are selected and licensed to fit your needs. You can start with a small scope and add modules over time; we define the scope and licence contents together.
Let's scope it togetherDeployment options
Papyro works the same either way; the only difference is who looks after the server.
Your infrastructure; we support installation and migration.
Hosting on a server dedicated to you; RMOS runs the operations.
In both optionsOne yearly licenceNo per-user feeYour data remains yours; full export is always available
Boards
A kanban board built for real teams — lists, cards, and everything a task actually needs, all on your own server.
Boards01/18
Organise work into lists with drag-and-drop cards; lock a column's position when its order matters, and colour-code columns and cards.
Break a card into checklist items and subtasks, tag it with labels, assign it to several people; progress shows on the card itself.
Connect related cards across boards; when one card blocks another, write the reason and the severity right on the card.
Flip a board into a spreadsheet view with one click; filter by assignee, priority or due date. Your filters are remembered next time you open it.
Put a date on a card, attach a file, duplicate a card that repeats, or forward the card as-is into chat. A reminder lands the day before the deadline.
Define your own fields and options per board; every state of a card description is kept as a version, so you can go back any time.
Run the same board as a sales or onboarding pipeline: stages are columns, customers are cards.
Find any card on any board with text search, see who archived what and when, and restore deletions from the trash. Reference a card from anywhere with a short key like PR-12.
Documents
A rich editor with the depth of a wiki — version history, comments and public sharing, none of it leaving your server.
Documents02/18
Slash commands, tables, images, syntax-highlighted code blocks, callouts and collapsible sections — a fast editor that gets out of your way.
Every save becomes a version. Compare today's document with any earlier state and restore it with one click.
Leave a comment right next to the text you're discussing and talk it through in threads; you can see live who else is in the document.
Publish a read-only page; give the link an expiry date and revoke it whenever you want. Admins see every open link in a single list.
Group documents into spaces with their own membership, so a client folder is visible only to the people working on that client. Personal documents stay yours alone.
Download a document as Markdown or PDF; turn a structure you use often into a template, and keep the documents you return to daily in your favourites.
Link documents to each other with @; under every document, the documents linking to it are listed automatically. A table of contents generated from the headings keeps long texts navigable.
Lock a finished document; open a single document to specific people with view or edit permission. Even if the tab crashes, your draft survives.
Data grid
A grid built for large datasets lives inside your documents — and you shape it by describing what you want to see, not by hunting through menus.
Data grid03/18
Sort, filter and scroll through datasets an ordinary table gives up on. Advanced features such as pivot and grouping are included on RMOS-managed installs; on your own server they unlock with your own AG Grid licence.
Row grouping, pivoting, aggregation, column visibility and sizing — the operations you would normally export to Excel to get, inside the document. Take the result back out as Excel.
Say it in plain language and the grid rebuilds itself: "show everything above 100", "group by region". Usage is protected by per-person minute and daily limits.
The data grid is a block within a document, so the numbers and the commentary about them live in the same place — and inherit the document's permissions.
Search & command palette
Documents, cards, comments, messages, spaces and people in a single search box; results ranked by relevance, each with a short excerpt of the matching line. Your most-used pages and commands are here too.
Search & command palette04/18
Documents, cards, comments, messages, spaces and people searched in one query; people come first, and Enter opens a message window straight away.
Narrow results to a specific space, time range or content type; filters switch with one click inside the palette.
Your recent queries are remembered; save frequent searches and re-run them with a single key.
Switch theme, toggle the sidebar, jump to a page — from the keyboard, without touching the mouse.
Open a new document in the space of your choice straight from the palette; creation collapses into a single line.
Opens with ⌘K, navigates with arrow keys, goes with Enter; designed for people who work from the keyboard.
Chat
Direct messages, groups and channels with the polish of a modern messenger — and the privacy of your own server.
Chat05/18
One-to-one messages, admin-managed groups and team channels, including adding members, renaming and leaving. Saved messages for notes to yourself.
React with emoji, call a teammate with @; forward a card or a document into chat and it arrives as a card, not as plain text.
See who's typing and who has read what; per-conversation unread counts mean you never lose your place.
Pin the message the conversation keeps coming back to; mark a message important or urgent. Keep announcement channels admin-only.
Decide org-wide who may start a direct message; block messaging between two departments; and let anyone block someone they'd rather not hear from.
Open a poll in a channel and watch the votes come in live; decisions don't wait for a meeting.
Images appear as tiles, PDFs open inside the app, video plays in the conversation; no file ever leaves your server.
Open several conversation windows at the bottom right, minimise and rearrange them; they stay put across page reloads. Drafts are kept per conversation.
Notifications & presence
Mentions, assignments, card moves, SLA alerts and close to 50 event types — in the bell panel inside the app, or as a notification on your phone or computer when the browser is closed. Who is online and who is typing is visible instantly.
Notifications & presence06/18
Mentions, card assignment and moves, comments, leave approvals, SLA breaches, callback times, bookings — all in one panel, with read state.
A system notification lands on your phone or computer; no extra app to install, permission is one click.
Each user decides which events notify them; per conversation, "everything / mentions only / muted". Do-not-disturb hours can be set.
New messages, moved cards and changed statuses land on the page instantly — without a refresh.
Online indicators, typing signals and who is in a document; state stays in sync across tabs.
Remind yourself of a card or a document, pick a time, snooze it; admin announcements appear on the home page with a priority marker.
RoomsFeatured
Video and voice rooms on your own server — with a small call window you keep open while you work, and live captions everyone reads in their own language.
Rooms07/18
Spin up named rooms and join with a click; open voice-only rooms too. See who's already inside before you enter.
Keep a call open in a small window and move between boards, documents and chat without dropping it.
The host can mute a participant or remove them from the room; a total occupancy ceiling means rooms never overload.
Share a screen, blur your background on-device, raise a hand, react with an emoji, and keep the in-call chat open for the whole meeting.
Everything spoken is transcribed and translated as it happens; each person picks the language they speak and the language they read separately, and can change either mid-call. The full transcript downloads as TXT, and nothing is written to the server. Optional: it runs on your own speech and translation API keys.
Send someone without an account a link valid from 1 hour to 30 days, or with no expiry at all; an expired link closes itself, and you can revoke any link at any time.
Microphone, camera and speaker selection, a speaker test, a live microphone level.
The current participant count of every room in the lobby; reserve a room for a given hour within the team and it shows up on the calendar.
Calendar
Card due dates, on-call shifts, reminders, callbacks, room bookings, leave and announcements — every date that lives in a separate module, in a single month view.
Calendar08/18
Cards, on-call shifts, personal reminders, help desk callbacks, room bookings, leave and announcements.
Show only shifts or only cards; filter chips narrow the month view instantly.
Jump back to today, move forward and back; entries that don't fit in a day expand with "+n more".
Every item on the calendar links to its own card, ticket or room.
With the HR module on, people on leave show a badge on team screens; planning never collides.
Turkish public holidays don't count as working days in SLA and leave calculations.
External BookingFeatured
A visitor to your website picks a free slot, reserves your room, and joins the call straight from their browser when the time comes. No account to create, no extra tool to install — the meeting happens in your Papyro, on your own server.
External Booking09/18
Live example
RMOS runs its own booking page on this module. Pick a free slot and see the whole flow from the visitor's side.
Define a link per meeting type: room, duration, weekly availability, buffer between calls, daily booking cap and the language of the page. Your booking page is ready the moment you save.
Visitors only ever see genuinely free times: internal and external bookings share one calendar, and the same slot can never be booked twice.
The join link opens ten minutes before the meeting and expires when it ends. The booking page shows the time remaining; when it's time, you enter the room from the same page.
A confirmation email with a calendar attachment and a reminder before the call; visitors cancel or reschedule their own booking without creating an account.
If you prefer, every request passes your approval first; or the visitor enters a code sent to their email before the slot is locked in. No fake bookings.
Drop a one-line snippet into your website and the booking screen renders inside your page — restricted to the domains you allow.
Help DeskFeatured
Run customer support where your team already works; no extra logins, and every ticket stays on your own server.
Help Desk10/18
Incoming tickets land in one pool and are distributed automatically to available agents — no manual hand-offs. Agent status (ready, on a break, on a call) is visible live.
Track due times and scheduled callbacks; a warning before a breach, an email on breach. When a customer can't be reached, a "called, no answer" SMS goes out on its own.
Managers turn a tricky ticket into a software task with a due date, then follow it through until it's done and the customer has been called back.
Companies and contacts, the full support history, satisfaction and complaint records in one place. Remote access details are stored encrypted on the card.
Plan who is on call; price weekdays, weekends, public holidays and special days separately so the rota and the payroll line up. A call outside working hours raises an audible alert for whoever is on duty.
Engineers file a visit report for the customer they saw; managers review it and email it out without leaving the module.
Open a ticket and see how the same symptom was resolved before and by whom — at this customer, or across every customer if you're allowed to look.
Daily volume, agent leaderboard, the customers raising the most tickets, type and module breakdown, open SLA breaches and an after-hours view.
A priority tier per business; a customer satisfaction score on every closed ticket.
Roles specific to the support team; who can see what and who can assign, defined line by line. A stripped-down menu for staff who only use support.
Human ResourcesFeatured
Personnel files, leave tracking that follows Turkish Labour Law, timesheets, asset custody and expenses — on your own server, visible only to the people entitled to see them.
Human Resources11/18
One card per employee — position, hire date, contract type, emergency contact and contact details. Sensitive fields are encrypted at rest and readable only by HR.
Annual entitlement is computed from seniority under Turkish Labour Law, and public holidays don't count as working days. Half-day and hourly leave, maternity, nursing, marriage and bereavement leave come ready; a cancelled leave restores the balance automatically.
Route leave through the manager first, then HR; apply collective leave such as public holiday breaks to a department or to everyone in one go, with a preview first.
Clock-in and clock-out, a monthly timesheet, work patterns per person or per organisation; the period locks when it closes, exports as CSV and prints with signature lines.
Hand a laptop or a vehicle over with a printable custody form; the wet-signed scan attaches to the record and the return closes it.
One pipeline for expense claims and cash advances — receipts attached, approvals tracked, payouts marked when the money actually moves. An employer-cost calculator for managers is included.
Contracts, certificates and health reports live on the employee card; anything about to expire raises a reminder a week ahead.
Managers see a limited card of their own team, HR sees the rest, and every change lands in an append-only audit trail — recording which field changed, never the value itself.
Error tracking
Point your services at Papyro and production errors arrive as cards — grouped, counted and explained, without a second vendor holding your stack traces.
Error tracking12/18
A single HTTP request with a scoped API key is all it takes. Any language, any service — no agent to install.
The same error collapses into one card: occurrence count, first and last seen, release, endpoint and the last stack trace — all on the card.
Ask for an AI analysis of an error group and the likely cause, a suggested fix and a confidence level land on the card. If you'd rather stack traces never left your server, one setting turns it off.
Each board can send error events to Slack, Discord, Telegram or your own service, with a test delivery and the last delivery status visible.
Snooze an error group for a period or a number of occurrences. The timeline keeps recording spikes, escalations and regressions underneath.
Errors piling up in a short time automatically raise the card's priority; if a closed error returns in a new release, the card reopens.
An error summary email every morning; a ready-made endpoint for browser-side errors.
Error groups are MCP tools too: an AI assistant can list what is broken, mute the noise and write its findings to the card as a versioned report — every action audited.
AI & MCP
Papyro ships an MCP server, so any MCP client — Claude Code, Cursor or another — can read and write your boards and documents, on your server, under your rules.
AI & MCP13/18
Point any MCP-capable client at your own domain — there is no Papyro cloud in between. Card images are passed to the assistant too, and it can write Markdown.
List, create and update boards, lists and cards; read and write documents; leave agent reports; list and mute error groups. Real writes — scoped to what the caller is allowed to touch.
Your install is its own authorization server; clients identify themselves and get consent the standard way. Prefer a token? A read- or write-scoped API key works too.
The admin console lists each connection and each tool call, so you can see exactly what an assistant did and when — the same clarity you get for a human user.
Turning MCP off rejects every connection instantly; switching it back on needs no fresh consent. Each connection runs under a usage budget, so a runaway agent burns its own allowance instead of your database.
Summarise, improve, shorten, fix — on the selected text, previewed and approved before anything is written.
Label suggestions for a card, a resolution draft for a support ticket, root-cause analysis for an error card, plain-language commands for the data grid.
A workspace-wide or personal OpenAI key; verified before saving, stored encrypted, daily usage counted surface by surface. With no key, AI doesn't even appear.
REST API & OpenAPI
A versioned API for boards, cards, lists, documents, spaces and files; an OpenAPI schema and interactive docs served inside the app. Whoever writes the integration never has to ask anyone.
REST API & OpenAPI14/18
The API version is a fixed contract; changes arrive in a new version, existing integrations don't break.
The schema is served as JSON; the interactive documentation page opens from inside the app.
Read- or write-scoped keys with expiry dates and a warning before they expire.
Many cards in one request for error pipelines and imports; if the same request arrives twice, nothing is created a second time.
A customer lookup and ticket creation API — your phone system or web form creates tickets directly.
Separate read and write limits, retry-safe requests and client IP detection; abuse never strains the server.
Import & export
Bring your Notion archive into a space as is; take a space back out as a Markdown zip with its hierarchy. Timesheets, activity logs and tables as CSV/Excel; the database is yours anyway.
Import & export15/18
Import a Notion export or a Markdown zip into the space of your choice; page tree and attachments are preserved.
All documents of a space in one zip with their folder hierarchy; plain files you can move to any other tool.
Download any document as Markdown or PDF; version history and comments stay with you.
Timesheets, the activity log, the security log and MCP call records export as CSV/Excel.
RMOS moves the data out of your current tools during setup and verifies it with you.
An open schema in PostgreSQL; daily backups run themselves, move it to another server, pull any report directly.
Team Activity
A live picture of the team: recent actions per person, workload and a timeline — without asking, without a meeting. Visibility for managers, without making the team feel watched.
Team Activity16/18
The card, document or ticket everyone is working on, on one screen; data refreshes within seconds.
One person's actions through the day in order; which board, at what time.
Open, overdue, blocked and completed this week — at person and team level; assigned open cards expand inline in the row.
Keep Team Activity open in a small panel at the bottom right; glance at it while you work.
The same data is summarised in the Insights module as a heatmap, streaks and priority flow.
Only the super admin sees this screen; team members follow their own activity in Insights.
Insights
Activity analytics built from the work itself — enough to see where the effort went, never enough to be a surveillance tool.
Insights17/18
A daily activity heatmap over the window you choose, plus an hour-by-day distribution; busy stretches and quiet ones are visible without opening a single board.
Everyone sees their own activity. Workspace-wide numbers are gated behind an admin tier — a role decision, not a setting anyone can flip.
Current and longest streak, busiest day; daily, weekly and monthly active user counts.
Open, overdue, upcoming and blocked cards; completed work and cycle time; where urgent cards come from and how they flow.
The surfaces that actually carried the work, with a per-category breakdown of what kind of activity it was.
Switch the window to match the question — a sprint retro and an annual review are not the same chart.
Developer tools
JSON, HTML, Base64, JWT, hashing and more — all built in, so sensitive data never has to leave your server to reach some random web tool.
Developer tools18/18
JSON formatter, HTML formatter and minifier, an HTML editor with live preview, colour, string-case and timestamp converters, and a slug generator.
Base64, URL encoder, JWT decoder and a hash generator — all running locally in your browser.
UUIDs, strong passwords and lorem ipsum, generated on demand without leaving the app.
A regex tester, cron parser and an HTTP status-code reference, a keystroke away in the command palette.
Team culture
Papyro isn't only where work gets done; with an anonymous suggestion pool, daily games and small surprises, it's a place the team drops by every day.
Everyone writes, votes and comments with their identity hidden; management sees the trend, not the person. A weekly summary goes to management by email.
Word Puzzle, Tango, Mini Sudoku, Zip, Queens, Nonogram, Hidden Object and Maze Ball — the same daily puzzle for everyone, with a monthly leaderboard. Admins switch each game on or off and set a daily play limit.
A step-by-step tour on first login; mascots wandering the interface and a hidden game waiting to be found.
Papyro vs typical SaaS
| Papyro | Typical SaaS stack | |
|---|---|---|
| Where your data lives | Your server | Vendor cloud |
| Pricing model | One annual licence | Per user, every month |
| Module scope | 18 modules, one connected app | A separate tool for every job |
| Usage tracking | None — licence check-in only, and that can be turned off | Every action tracked |
| Offline / air-gapped | Works; only external services such as e-mail and AI need internet | Requires internet |
| Export & lock-in | Full export any time | Vendor lock-in |
Security
Papyro runs entirely on infrastructure you control; there is no provider between you and your data. You keep control of your KVKK and GDPR obligations.
Setup & support
Papyro is used in daily operations at RMOS. Installation, migration and support are carried out by the team that develops the product.
Book a callInstalled on your own server or on infrastructure managed by RMOS. The first admin account and basic settings are defined through the setup wizard.
The scope for transferring data from existing sources such as Trello, Jira, Notion and Excel is agreed together and the migration is planned.
User training is provided; the HR module is configured under Turkish Labour Law and support is given for KVKK documentation.
After go-live, maintenance and support continue within the agreed scope and working hours. Updates are released on a planned basis and remain compatible with the existing installation.
FAQ
Open the live demo right now, or let us plan a 30-minute tour tailored to your team.
